The Client Acquisition System for Immigration & Visa Firms
Capture, qualify, track and convert more enquiries into retained clients from one platform built specifically for immigration consultants and visa agencies.
Trusted by immigration firms in 14 countries
The problem
Your CRM was not built for immigration.
Spreadsheets, generic CRMs, and WhatsApp groups lose you leads, time, and revenue every week.
Average first response to a new lead, killing 60% of conversions before you reply.
Consultant hours wasted per week on calls that should never have been booked.
Monthly revenue lost to leaked enquiries, dropped follow-ups, and missed deadlines.
How it works
Four stages. One platform.
Capture
Auto-collect enquiries from web forms, Meta ads, Google Ads, and WhatsApp into one inbox.
Qualify
Score every prospect on eligibility, points, and financial readiness before they touch your calendar.
Track
Visualize every case from initial assessment to final visa approval in a purpose-built pipeline.
Convert
Close retainers faster with integrated payments, document collection, and templated follow-ups.
Features
Everything you need to run a modern visa firm.
CRM Pipeline
Drag-and-drop case stages purpose-built for visa applications.
Qualify Form Builder
Drag-and-drop intake forms with built-in eligibility scoring.
Lead Scoring
Automatic point-based scoring on every enquiry.
Case Management
Documents, deadlines, and statuses in one client view.
Revenue Tracker
Pipeline value, projected revenue, and conversion analytics.
Lead Source Analytics
See exactly which channel produced your last retainer.
Message Templates
Pre-built consultant message library across email and WhatsApp.
Manual Follow-up Workspace
A single inbox for everything that needs a human touch today.
Marketing ROI
Know which channel produced your last retainer.
Unified view of spend, leads, qualified leads, retainers, and projected revenue per channel — updated in real time. Available on the Agency plan.
Qualify Form Builder
Score prospects before they touch your calendar.
Drag-and-drop forms with built-in eligibility scoring. Route high-score leads to senior consultants automatically.
Pricing
Predictable pricing for firms of any size.
Consultant
Solo practitioners and small firms.
one-time deployment
- CRM Pipeline
- Qualify Form Builder
- Case Management
- Lead Scoring
- Revenue Tracker
- No monthly subscription
Agency
Growing teams needing full scale automation.
deployment + support
- Everything in Consultant
- WhatsApp Automation
- Email Automation
- Marketing ROI Dashboard
- Team Management
- Priority Support
Consultant vs Agency
Pick the deployment that fits your firm.
Have questions?
We've answered the most common ones already.
Read the FAQReady to modernize your immigration firm?
Join the firms using VisaFlow Pro to scale client acquisition and run cases with software precision.